We receive very large quantities 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Travel Services. The Travel Office strives to provide the highest level of customer service to the campus community. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. Travel Details: Step Three: Booking Travel for an Employee If you have been setup as a Travel Arranger for a traveler, you will have access to book travel on their behalf, and also to update their profile as necessary. Departing City. If travel involves airfare, please remember to provide a quote of the flight for just same email task. ), Travel Details: 3. Contact the CEA staff at 479-575-3104 or ada@uark.edu if you would like to discuss additional ways in which to provide access to your student. Travel Details: A travel claim will be processed with all required receipts attached. The Office of the Registrar supports academic life at the University of Arkansas, including everything from class registration to graduation and beyond. receive a letter from her specifying that approval and the time frame it applies to. Travel Outside the United States. Page one of two – both pages required. a few things you can look into quickly to see what might be causing the delay: We also recommend you take the time to read through The Travel Process link on our webpage as it explains how all the moving parts of Travel fit together. TRAVEL OFFICE UPDATE January 2020; updated March 2020. Destination City Return Date. Co-Director of Marketing. is a conference, list the name or acronym for the conference. This Provost Office sponsored grant of up to $1,000 is available to tenured and tenure-track faculty who have been invited to make conference presentations. That being said, please hold off on emailing us to check At this point you can select the appropriate charges or email the list to the. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. If you are human, leave this field blank. If traveling with students and travel is approved, per FPP 332.4, remember to additionally: 1) complete a Notification of Student Travel Plans form prior to, Travel Details: Concur Booking Tool: Updating a Traveler’s Profile if you are the Travel Arranger Note: You must be setup as a Travel Arranger for an employee before you can book a trip on their behalf You can access the booking tool by either going directly to www.concursolutions.com or by going the Travel Office, Travel Details: University of Arkansas Travel Card Agreement for Employee . stapled together. Travel Request. When submitting, remember that only 1 day of travel is allowed on either side of an reduce possible issues and/or questions we may have about the Travel Claim. 4. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867) By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). Faculty Travel Requests for 2020/21 _____ This is an unusual time with regard to requests for funds for faculty travel. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … Reimbursement. Click on this button and the claim will route for electronic approval. Select your Conference/Workshop Travel Grant application. Log into Microsoft 365 Report an Issue It is our intent to provide maximum flexibility between online/virtual conferences, which will comprise most of what consists of "travel" for now (funds for online/virtual conference registration fees, for example), and in-person 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 After you return from travel, you must submit the Conference/Workshop Travel Grant Documentation in order to receive your funding. If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be returned to the Treasurer’s Office immediately after invoiced by the Treasurer’s Office. Business Services. The Bumpers College International Programs Office encourages students to add depth to their education by engaging in international educational experiences, research and internships while working closely with … U of A International Students and Scholars; ... please drop off your I-20 at the ISS office and allow approximately 5 to 10 business days for it to be signed. Financial Resources. I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. Author: › Url: https://travel.uark.edu/_resources/documents/processing_your_travel_claim_using_webbasis.pptx Go Now. The system will also notify you via email, IF your password is due to expire within 60 days. This request must be turned into Club Sports Administration at least 10 days prior to your departure. If you within 10 business days of receipt in our office. You have been granted the privilege of having a University of Arkansas Travel Card (TCard). rather than mailing them, please turn them in at the front desk in ADMN 321 so that You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. Travel . the Travel Office has received the complete documentation, the receipts are audited, More information regarding the U of A's response to COVID-19 is available on the University's COVID-19 site. and payment process for your travel claims. The comparison Has the Traveler read over and verified the amounts and address and signed the travel claim sheet? 5. Only once the invoice is P 479-575-3001 F 479-575-2775 E-mail: mmadams@uark.edu the status of a claim until it is at least a week past the date you mailed it. Co-Director of Promotions. when applicable. A travel request must be submitted at 10 days before the trip. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . If traveling internationally using federal funds you must comply with the Fly America Act. Any time a travel claim includes an expense tied to that accommodation, you must attach Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … Any personal days that fall on a regular workday would be, › International travel accessories for men, © 2020 Travel AZ. Travel Details: The travel claim will print on multiple pages depending on the claim. 2 Email Laura Shively, lshively@uark.edu, and schedule a Pre-Travel Meeting. Figure 4 is the main menu presented to a University employee via our webBASIS system. – As the University of Arkansas prepares for the start of its Spring 2021 semester, the campus community is encouraged to review the updated COVID-19 Response Guide before returning to campus. Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. Mileage. Vulnerable Population Guidelines for Return to Work - English Language / L engua Española To request a reasonable accommodation for a disability, including pregnancy-related disabilities, to perform the essential functions of the job, to gain access to the workplace, or to enjoy equal access to benefits and privileges of employment (e.g., trainings, office-sponsored events, travel, etc. for the purchase of your airline tickets If you are granted that approval, you will Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu For a claim to move to ‘Paid’ the physical copy. Please, always staple claims, instead of paperclipping. Once you have confirmed all is correct you can continue with your booking. Business Services. University of Arkansas 321 Administration Building Campus Mail Stop: ADMN 321 Fayetteville, Arkansas 72701; P 479-575-2551; [email protected], › Url: https://travel.uark.edu/faq.php Go Now, › Url: https://travel.uark.edu/travel-advances.php Go Now, Travel Details: The following travel policy, which includes most of the provisions of the State Travel Regulations, are applicable to all members of the University of Arkansas staff, students, and official guests. 3. Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. Travel Office Staff. The area of interest here is the My Travel option. All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. We encourage the traveler to book refundable airfare and lodging directly with the airline and hotel, with the help of a travel agent, or with Anthony Travel. want to check on the status of a Travel Claim AFTER you have turned it in, there are The Office of Study Abroad & International Exchange is currently open in a hybrid format - staff are working on campus and remotely during the fall semester. The HR Expert will initiate the tax treaty form process; complete the W-4, I-9 and direct deposit forms; and provide pay simulation and an income estimate. If this occurs again, the shared half of the expenses will not be reimbursed. Tina C. Lester Director of Business Services 575-6765 Manager of Travel Services 575-2551 Elizabeth Miller Manager of Travel Support 575-5867 Elena Degago Travel Analyst 575-5363 Vacant Travel Analyst 575-2551 that way and cannot be emailed to us. several of us are included in the same email, we find that we are all working on the For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. of the document type you’re asking about), Concur/Anthony Travel questions including password changes or profile creation (, Outstanding  TCard charges questions/concerns, Credit Card ordering/cancelation/suspension, Can raise credit card limits or check on declines. Bumpers College International Programs Office. and returned the Travel Claim to the Travel Office? If you have questions, please contact the Visits team at visit@uark.edu or 479-575-6240. All Trainings are held in Administration Building Room 321. Office monitor the uatravel@uark.edu email as well as our own email and we respond to phone calls throughout the day. FAYETTEVILLE, Ark. Briefly, we've outlined below what the full Travel Process looks like. If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be. Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. of card privileges. Follow these steps: Log on to InfoReady using your UARK credentials. paid back will you be able to seek reimbursement, either through Travel or a Personal If you have issues with the link, please email the Travel Card Administrator at uatravel@uark.edu Traveler TCard Training . Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. "Approved" is the next stage; after the Travel Claim has been "Approved" by the department, possible to process them! Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. The Graduate School does not reimburse the student for travel that was not taken, so th… Mailing Claims: All claims from departments with access to campus mail must be sent For All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. 8. Director of Event Logistics: tsm004@uark.edu. Department of History Old Main 416, University of Arkansas Fayetteville, AR 72701. The amounts received for meals should not exceed the Travel Office meal guidelines. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. Email. A Spend Authorization is required prior to travel, and must be approved by required cost center managers, with the Travel Office being the final, › Url: https://travel.uark.edu/travel-policy.php Go Now, › Url: https://travel.uark.edu/travel-links.php Go Now, Travel Details: Anthony Travel is the University of Arkansas' designated Travel Agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. Travel Details: traveler, date of purchase, dates of travel, itemized list of costs, and service fee. International Travel of Students, Faculty and Staff. Claim before 10 days will typically disrupt our efficiency and ability to process Send EMail-O-Matic™ comments, updates, or corrections to … ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. More information about this change is forthcoming. Airfare Car Rental. P 479-575-3351 F 479-575-8630 E-mail: math@uark.edu Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. Incidentals such as parking, memberships), Car Rentals and Lodging (Room and Tax only). that point, please attach a copy of the claim so that we can quickly expedite review. “In Process” is the first stage, the one creating the claim needs to submit the claim, “Submitted” is the second stage; the department’s target chain needs to approve the Spend Authorization Number. Always send receipts separately from the Travel Claims, rather than waiting to send Director of Social Media. Parking Registration. Checking on the status of a Travel Please be sure to include more detail in your purpose description. You also have the option of printing the itinerary or emailing the itinerary. Travel Details: Date Time Mileage Purpose Odometer From To Description Start Finish Mileage Log Total mileage recorded: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00, › Url: https://travel.uark.edu/_resources/documents/mileagelog.xls Go Now, Travel Details: Means of Travel. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 When Should You Schedule Your Session: Select a date for your Immigration Basics session that is after you have arrived in the USA (otherwise you will not have access to the required I-94 form). If you have not yet registered for the online booking platform Concur, you can do 4. Taxi Miscellaneous Expenses. Incorrect P/TCard Purchases: These cards have 2 distinct functions. If you choose to walk your claims to our office Travel News | Travel Services | University of Arkansas. ken001@uark.edu. Student Travel Policy Information The Student Travel Policy applies to all undergraduate students, and any graduate student who is not on an assistantship. Graduate Student Travel Grant Application. Windows (32-bit Recommended) Mac; Uninstall Previous Versions. TAs, processing TRPOs, auditing and updating TCards, processing travel related contracts, The Cardholder must also immediately notify the Travel Office at the first opportunity during normal U of A business hours. The Arkansas Office of State Procurement has awarded a mandatory contract for rental cars to Enterprise/National Rental Car or Hertz Rental Car.When renting a vehicle for University business departments are required to use this contract (including all business-related travel for employees, guests, and students). If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). • Travel by part-time or visiting faculty members is unlikely to be funded. Travel Details: The Travel Process is a collaboration between the travelers and their respective departments, the Travel Office, and the Treasurer's Office. Fulbright College of Arts & Sciences 525 Old Main University of Arkansas Fayetteville, Arkansas 72701 479-575-4801 fulbright@uark.edu If either card is used incorrectly, you will be invoiced. Travel Details: Mandatory Car Rental Contract. Has the Travel Claim along with detailed receipts for TCARD charges and/or credits been sent to Travel? No, I am staying in the US. Meals Lodging. International Travel of Students, Faculty and Staff. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … To check on the status of an Admin TCard receipt image code (N or Y). Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. All members of the Travel Meals Lodging. This contract MUST be used (for all business related travel for employees, guests and students) unless a documented exception is noted on the travel claim. must be done. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 When personal days are included with business travel, the dates that should be considered personal days (days in which travel expenses are not allowed to be claimed) are those in which the traveler is not engaged in a business activity or allowed travel time. Please remember that the TCards should only be used for purchases related to an actual travel. If you are not employed by the University, please email wechever@uark.edu. approval. (Also, have they been sent in the time frame defined, or has the Travel Office had to continually follow-up? Smith. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. This includes local conferences for which you The online application for Spring Travel Assistance will be available beginning Jan.14. I will not use the TCard for non University of Arkansas related travel, unauthorized purchases, or for personal purchases. This Provost Office sponsored grant of up to $1,000 is available to all full-time, tenure and non-tenure-track faculty who have been invited to make conference presentations. Trip Total Expense Report Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Travel Office will also audit them. Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. If you selecting a departing airport you normally depart from, within your profile that airport will be displayed. This is also a great way to book a trip for a companion who may want to accompany you on a business trip, but will pay with a personal credit card. Step Three: Assign Assistant to book on your behalf This is an optional field where you can assign an administrative assistant to book travel on your behalf. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Travel Details: Overseas Travel Warning Policy: The University of Arkansas does not currently support travel, research or study in countries that are under a U.S. State Department Travel Warning. Departing City. We receive I will immediately return the TCard, and all receipts, to the cardholder. › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. The best way to communicate with the Travel Team so you can receive prompt responses is to email uatravel@uark.edu.All members of the Travel Services team monitor the uatravel@uark.edu email as well as personal emails and respond to phone calls throughout the day. If these purchases Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu use the Tcard to pay for those costs. Many times when More information about this change is forthcoming. Are all receipts on 8 ½ x 11 paper (either taped or copied)? 2. over $16,000,000 expenses each year as well as approving new TReqs and updates to When processing the Travel Claim the PF6 (TrvTC) key is available if the traveler has charges. npm002@uark.edu. Airfare Car Rental. Travel Details: the same travel itinerary if possible. Group Trips may receive up to a 100% advance. Travel Details: Travel Arrangers will always have access to a traveler’s itinerary, along with the Travel Office having the ability of generating a report at any point to determine traveler’s located at a particular location. Travel Costs are defined in the U.S Office of Management and Budget’s Uniform Guidance, 2 CFR 200.474(a), as: Expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the … Travel Advances. Required Forms: Please remember to include the following forms with your travel claims Taxi Miscellaneous Expenses. providing training, and so much more, we would greatly appreciate your assistance If you need assistance, please contact the International Students and Scholars Office. Trip Total Spend Authorization Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Title: University of Arkansas Form for Lost/Unobtainable Travel Card Receipt Author: IT-Web Developement Created Date: 11/24/2003 8:52:20 AM, Travel Details: allowable travel days). Please note that no accommodations for travel expenses are permitted without that Office Hours: M - F 8:00 a.m. – 5:00 p.m. possible. Travel Details: International Travel. Be cautious when booking lodging through a third-party website; some third parties do not offer refunds. She will help guide TRAVEL OFFICE STAFF:The Travel Office staff is available for communication via email, Microsoft Teams, Business Services. Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. The new owner should log in at https://accountrequest.uark.edu/ and complete the section at the end, "Change Ownership of an Account." Travel Details: The Travel Claim information is available for entry. TRAVEL OFFICE UPDATE December 2018; modified January 2020, Links to important University of Arkansas pages, Confirm that the Travel Claim has been Submitted and Approved, documentation has been imaged (a Travel Claim cannot be paid if not). A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. This card is for use on Airfare (through the contract), Registrations (and associated Britney McGloflin. Katie Beth Nichols. Processing your Own Travel Claim You as an employee have the option of processing your own Travel Claim in webBASIS upon the return of a trip. Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. 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